8 Tips to Help You Create a Bar Area for a Large-Scale Event

8 Tips to Help You Create a Bar Area for a Large-Scale Event

One of the most important details to consider when planning a large event is the bar area. Guests need beverages throughout the night, and having an organized and well-run bar will make everyone's experience much better. Here are eight tips to help create the perfect bar area for your next big event.

1. Choose the Right Location

When it comes to hosting a large-scale event, one of the most important things to consider is the location of your bar area. You want to ensure that it is easily accessible for guests but also that it won't be in the way of any other important event areas. If you're unsure where to place your bar, a good rule is to put it near the food area. This way, guests can grab a drink while they wait for their food.

2. Make Sure You Have Enough Space

Another important thing to consider when creating a bar area for a large-scale event is the amount of space you have to work with. You want to ensure that there is enough room for guests to move around freely and for bartenders to move around behind the bar. If you're tight on space, consider creating a standing-only bar or utilizing portable bars that can be easily moved.

3. Choose the Right Furniture

The furniture you choose for your bar area can make or break your event look. Opt for classic pieces like high-top tables and leather stools for a more refined look. If you're going for a more casual vibe, try using picnic tables or barrels instead. No matter your style, make sure your furniture is comfortable and sturdy enough to handle a large crowd.

4. Decorate According to Your Theme

Once you've chosen the perfect location and furniture for your bar area, it's time to start thinking about decoration. The best way to decorate your bar is by incorporating elements of your overall event theme.

For example, if you're hosting a beach-themed event, try using sand and seashells as decoration around the base of your bar. If you're having a holiday party, incorporate festive garlands or decorations into your bar area. By decorating according to your theme, you'll help create a cohesive look for your entire event.

5. Don't Forget About Lighting

Lighting is an important element of any event, but it's especially important in a bar setting. You want to ensure that your bartenders have plenty of light to work with so they can mix drinks quickly and efficiently. But you also don't want your guests to feel like bright fluorescent lights are interrogating them.

A good rule of thumb is to use softer, diffused lighting in your bar area. You can accomplish this by hanging string lights or lanterns overhead or placing candles around the room strategically. Just be sure not to use anything that could pose a fire hazard!

6. Stock Up on Supplies Beforehand

One of the worst things that can happen during an event is running out of supplies midway through the night. To avoid this, stock up on everything you'll need before the event starts.

This includes items like glasses, napkins, and straws, and you can also have an ice maker like a Hoshizaki countertop ice maker on hand to ensure that you have plenty of ice for guests' drinks. Having all your supplies ahead of time can avoid any last-minute scrambling and keep the event running smoothly.

7. Have a Backup Plan

Even if you think you've planned everything perfectly, there's always a chance something will go wrong. So, it is important to have a backup plan. For example, if you're worried about running out of ice, have another supplier on standby who can deliver more if needed. If bad weather is forecasted, have tents or canopies set up in case guests need shelter. By having a backup plan, you'll be prepared for anything that comes your way.

8. Hire Professional Staff

Last but not least, one of the most important tips for creating a successful bar area at a large-scale event is to hire professional staff. Bartenders, waitresses, and security guards can all help make sure that everything runs smoothly. They can also help with crowd control and dealing with intoxicated guests. So if you want peace of mind knowing that everything will go off without a hitch, hire some professionals.


With these eight tips, you'll be well on your way to creating a bar area perfect for your next large-scale event. Just remember to choose the right location, furniture, and decor; stock up on supplies; have a backup plan, and hire professional staff. With some planning, you can create a bar area that will be a hit with your guests.

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