8 Tips to Help You Create a Bar Area for a Large-Scale Event
One of the most important details to consider
when planning a large event is the bar area. Guests need beverages throughout
the night, and having an organized and well-run bar will make everyone's
experience much better. Here are eight tips to help create the perfect bar area
for your next big event.
1. Choose the Right Location
When it comes to hosting a large-scale event,
one of the most important things to consider is the location of your bar area. You want to ensure
that it is easily accessible for guests but also that it won't be in the way of
any other important event areas. If you're unsure where to place your bar, a
good rule is to put it near the food area. This way, guests can grab a drink
while they wait for their food.
2. Make Sure You Have Enough
Space
Another important thing to consider when
creating a bar area for a large-scale event is the amount of space you have to
work with. You want to ensure that there is enough room for guests to move
around freely and for bartenders to move around behind the bar. If you're tight
on space, consider creating a standing-only bar or utilizing portable bars that
can be easily moved.
3. Choose the Right Furniture
The furniture you choose for your bar area can
make or break your event look. Opt for classic pieces like high-top tables and
leather stools for a more refined look. If you're going for a more casual vibe,
try using picnic tables or barrels instead. No matter your style, make sure
your furniture is comfortable and sturdy enough to handle a large crowd.
4. Decorate According to Your
Theme
Once you've chosen the perfect location and furniture for your bar area, it's time to start thinking about decoration. The best way to decorate your bar is by incorporating elements of your overall event theme.
For example, if you're hosting a beach-themed
event, try using sand and seashells as decoration around the base of your bar.
If you're having a holiday party, incorporate festive garlands or decorations
into your bar area. By decorating according to your theme, you'll help create a
cohesive look for your entire event.
5. Don't Forget About Lighting
Lighting is an important element of any event, but it's especially important in a bar setting. You want to ensure that your bartenders have plenty of light to work with so they can mix drinks quickly and efficiently. But you also don't want your guests to feel like bright fluorescent lights are interrogating them.
A good rule of thumb is to use softer,
diffused lighting in your bar area. You can accomplish this by hanging string
lights or lanterns overhead or placing candles around the room strategically.
Just be sure not to use anything that could pose a fire hazard!
6. Stock Up on Supplies
Beforehand
One of the worst things that can happen during an event is running out of supplies midway through the night. To avoid this, stock up on everything you'll need before the event starts.
This includes items like glasses, napkins, and
straws, and you can also have an ice maker like a Hoshizaki countertop ice maker on hand to
ensure that you have plenty of ice for guests' drinks. Having all your supplies
ahead of time can avoid any last-minute scrambling and keep the event running
smoothly.
7. Have a Backup Plan
Even if you think you've planned everything
perfectly, there's always a chance something will go wrong. So, it is important
to have a backup plan. For example, if you're worried about running out of ice,
have another supplier on standby who can deliver more if needed. If bad weather
is forecasted, have tents or canopies set up in case guests need shelter. By
having a backup plan, you'll be prepared for anything that comes your way.
8. Hire Professional Staff
Last but not least, one of the most important
tips for creating a successful bar area at a large-scale event is to hire
professional staff. Bartenders, waitresses, and security guards can all help
make sure that everything runs smoothly. They can also help with crowd control
and dealing with intoxicated guests. So if you want peace of mind knowing that
everything will go off without a hitch, hire some professionals.
Conclusion
With these eight tips, you'll be well on your
way to creating a bar area perfect for your next large-scale event. Just
remember to choose the right location, furniture, and decor; stock up on
supplies; have a backup plan, and hire professional staff. With some planning,
you can create a bar area that will be a hit with your guests.